Sell More Clean-Air
Trucks and Buses
Get more eyes on your clean vehicle inventory
by becoming an HVIP Approved Dealer
How to Participate
We make it easy for you to close the deal. Become an eligible dealer and offer your customers point-of-sale price breaks with funding set aside at the time a voucher is requested. Training is required on an individual basis for each person who makes HVIP sales representing a dealership or Original Equipment Manufacturer. HVIP's first wave of funding has been fully subscribed. The remaining funds, up to $83 million, will be available on a first-come, first-served basis starting at 10 a.m. Pacific on Tuesday, August 10. It is important to note, however, that Class 8 trucks performing drayage operations as well as any vehicles purchased by a public government entity are exempt from this pause.
Connect with HVIP Staff
New Dealers: Contact the HVIP Dealer Trainer at firstname.lastname@example.org to notify them of your interest in participating in HVIP. If you have already been in contact with HVIP staff about becoming an HVIP approved dealer, please skip this step. If you have not expressed interest yet, contact us by July 16, so you can be trained in time to participate in wave 2 of funding which is available August 10.
Approved Dealers: If you plan on participating in FY20-21 voucher requests, please read about our updated participation requirements. If you have questions contact us at email@example.com.
Manufacturers: See Manufacturer Resources below.
Study up on the Dealer Training Materials
To kick off the dealer training process, download and review the training materials.
Fill out the Dealer Registration Form and Take the Quiz
Once the training materials have been reviewed and dealers feel comfortable with the content, the next step is to complete the HVIP Dealer Training Quiz. Dealers need to score 100% on the quiz within 3 attempts in order to avoid additional training.
Dealers are to send confirmation of the completed quiz to dealertraining@californiaHVIP.org. A copy of the dealer license, W9, and completed Dealer Registration Form should also be submitted at this time. These items must be sent to firstname.lastname@example.org BEFORE Step 4.
Complete your Training
with a Phone Call
Group dealer training phone calls will be set up between the HVIP dealer trainer and prospective HVIP dealers following the completion of the items listed in Step 3 to confirm a dealers’ understanding of the HVIP rules and requirements. As of June 9th, the training call is optional though strongly recommended. Individuals can sign up for their HVIP dealer training phone call through our Calendly Calendar. Dealers opting out of the training call should confirm declination to the dealer trainer.
Upon completion of the training phone call (or confirmation of declination), dealers will be considered “HVIP Approved Dealers” and should expect to see their information listed on the online HVIP approved dealers list as well as receive access to the Voucher Processing Center (VPC).
How the Voucher Process Works
Dealer completes the Voucher Request Form in the Voucher Processing Center when they have a valid Purchase Order completed for an HVIP-eligible vehicle. The voucher discount must be passed on to the purchaser at the time of the sale.
Remember that unless granted CARB approval, each manufacturer may have no more than 100 unredeemed vouchers at any time, regardless of how many dealers are affiliated.
Voucher Request Form is reviewed by HVIP staff, who will contact the Dealer if any information is missing. Then, Dealer and Purchaser will sign the Terms and Conditions Form.
After the vehicle is delivered to the purchaser, the dealer will complete the required items on the Redemption Checklist in order to redeem the voucher. A voucher is valid for 18 months from the date of the request and must be renewed every 90 days once approved.
Once delivered and all paperwork is turned in, the dealer receives a check in the mail for the total voucher amount!
The FY20-21 Implementation Manual has been released, and changes to eligible vehicle incentive amounts will not warrant updated Approval Letters.
Also, 0.02 g/bhp-hr internal combustion engines have graduated from HVIP eligibility, however engines certified to the optional low NOx standard of 0.01 g/bhp-hr may be eligible for HVIP incentives.
The quarterly telematics reporting process is required from manufacturers for 3 years after a voucher is redeemed.
Any manufacturer of an on-road vehicle that meets California HVIP technology eligibility requirements can become an HVIP eligible manufacturer. The HVIP Eligible Vehicles Catalog lists all vehicles currently eligible for an HVIP voucher. Before applying for HVIP vehicle eligibility (see Vehicle Application Forms), make sure you have an Executive Order through the California Air Resources Board.
Vehicle Application Forms
- Vehicle Eligibility Application Submittal Instructions
- New Zero-Emission Vehicle and Zero-Emission Commercial Vehicle Conversion
- New Plug-In Hybrid Vehicle and Hybrid Vehicle Conversion
- Work Vehicle with ePTO
- New Vehicle Equipped with Low NOx Engine
- Low NOx Engine used for Repower
- Zero-Emission and Zero-Emission Conversion Commercial Vehicle Component Cost Form
Implementation Manual (IM)
From A - Z, our guide on how the project works
- Voucher Redemption Checklist
- ePTO Update
- Purchaser/Lessee Terms and Conditions
- Low NOx and RNG Requirement Overview ?Effective October 25, 2019, fleets that receive HVIP incentives for Low NOx natural gas engines must use 100% California-produced Renewable Natural Gas (RNG) for a minimum of three years.
Dealers must be HVIP-approved to be able to submit voucher requests on behalf of their customers. Any dealer or manufacturer who sells HVIP-eligible technologies should reach out to email@example.com to begin the training process.
During the pause period, dealers requesting vouchers for public-entity purchasers and drayage can continue to create vouchers in the online Voucher Processing Center. Complete steps 1 through 4 and email firstname.lastname@example.org to create a Purchase Order line in documents section. Do not use the “Mark Status as Complete” button. When the request is ready to submit, Dealers requesting these vouchers must send an email to email@example.com with the Voucher Request Name, and the VPC team will submit it on their behalf.
When wave 2 opens on Aug. 10, all dealers will resume using the same VPC instructions followed on June 8.
Any draft vouchers in a dealer’s online Voucher Processing Center account for non-drayage purchases by private entities will be deleted on August 6. Dealers are welcome to create drafts to practice the process, however, no drafts will remain in the queue for vouchers when requests re-open on Aug. 10.
A Voucher Processing Center (VPC) account may be deactivated if a dealer has not logged in for over 365 days. If you believe your VPC login has been deactivated, please reach out to firstname.lastname@example.org. The program administrators will likely require that you pass the HVIP Dealer Quiz before your eligibility status is updated.
You should reach out to email@example.com. A VPC account may be deactivated if a dealer has not logged in for over 365 days. We can help you restore access.
To submit a voucher request, an eligible dealer needs only a Purchase Order that makes clear that HVIP funding would be applied. The documents needed for redemption of an HVIP vehicle voucher can be found in the HVIP Voucher Redemption Checklist.
No, you cannot. There should be no sharing of VPC logins within a dealership. Up to three individuals at dealerships can become HVIP-trained: this would allow for multiple individuals to sign off on paperwork for the same voucher and would allow for each dealer to submit and track voucher requests on the VPC.
It is strongly recommended that a dealership/organization dedicate one person to understanding HVIP’s policies/procedures/processes rather than multiple people. Organizations with one HVIP point-person experience less issues brought to CARB’s attention, repeat offenses and voucher cancelations.
It is against HVIP policy to provide funding for vehicles that are delivered/paid for ahead of voucher request. If a vehicle is paid for/delivered ahead of voucher request, the vehicle dealer and purchaser can appeal to CARB to allow for an exception. Please contact firstname.lastname@example.org for more information.
Vehicle eligibility is handled by the California Air Resources Board. Please contact email@example.com for more information.
Yes, conversions of trucks and buses from internal combustion to hybrid and zero-emission can be funded through HVIP. Please refer to the FY20-21 Voucher Funding Table for more information.
HVIP was created to reduce price barriers, enabling fleets to adopt more clean heavy-duty commercial vehicles. Created by the California Air Resources Board (CARB) in 2009, HVIP provides point-of-sale discount vouchers that reduce the purchase cost of vehicles operated in the State of California. HVIP vouchers make zero-emission and Low NOx buses and trucks as affordable as their traditional fossil-fueled counterparts at point of sale and reduce prices for medium- and heavy-duty hybrid vehicles. Funded vehicles include parcel, beverage, and food-distribution trucks, transit buses, shuttle buses, and more.
The goal of HVIP is to accelerate and facilitate the adoption of low-emitting hybrid, low NOx, and zero-emission trucks and buses. These vehicles are relatively new technologies and are therefore more expensive than traditional vehicles, especially in the early market years when production volumes are low. CARB recognizes that these vehicles have the proven ability to reduce criteria and greenhouse gas (GHG) pollutants in California and aims to accelerate the penetration of these cleaner vehicles to help meet state clean air regulations and climate change goals.
Vouchers are awarded on a first-come, first-served basis. Funding is set aside at the point of a voucher request. This means that there is no uncertainty regarding securing funding, and no lengthy application or bid process. HVIP is a streamlined funding mechanism that is set up for ease of use by end-users. Dealers, not purchasers, are responsible for securing HVIP funding – fleet owners do not need to gain an understanding of the voucher process to receive the full benefits of HVIP funding. A list of participating dealers can be found in the HVIP Eligible Vehicles Catalog.
Sign up for the California HVIP e-mail list by filling out the form: Contact Us.
Please email firstname.lastname@example.org or call the HVIP toll-free hotline at 888-457-HVIP.
The ticker at the top of the home page lists how much money remains available to be requested, if any. This reflects the real-time funds, based on the vouchers requested to-date.
CARB recognizes that battery size is the largest determinant of battery-electric vehicle cost, therefore HVIP has simplified the voucher tables to one single voucher table based on vehicle weight rating. The incentive amounts are accompanied by voucher modifiers to support unique fleets (public transit and school districts) as well as costlier vehicle bodies.
Yes, however the ability to combine funding sources may be considered on a case-by-case basis. Please contact email@example.com for more information.
Generally, local and federal funds can be stacked with HVIP, while stacking HVIP with state-funded incentives is NOT permitted, except for public transit buses. This includes stacking with other California Climate Incentive programs.
For public transit buses, HVIP will fund the remaining cost up to the maximum voucher amount after the other incentives have been applied at their maximum allowable amounts.
The total voucher amount (base incentive plus voucher enhancements), plus all other eligible public incentives, may not exceed 90 percent of the total vehicle cost for purchases by private entities, and 100% for purchases by public entities.
No, they are not. The Clean Vehicle Rebate Project provides incentives for the purchase or lease of new, eligible zero-emission vehicles, including electric, plug-in hybrid electric, and fuel cell vehicles.
A DAC is a Census-designated area that is especially vulnerable to the impacts of climate change because of socioeconomic and geographic factors. HVIP provides increased incentives for fleets domiciled within disadvantaged communities. The value of this “plus up” varies by vehicle type and increases for larger vehicles. To determine if a vehicle qualifies for a DAC “Plus Up” (increased funding), enter the domicile address in the address search bar, and look for the pink or pink/blue sections, on CARB’s website.
Answers to frequently asked questions for Fiscal Year 2020-21 can be found in the FY20-21 Implementation FAQs.